Do you always feel like everything’s a complete mess, especially when dealing with various procedures for your business? Frustrated by the things that are always left undone? Do you often forget or skip some steps when doing certain tasks? Maybe it’s time for you to get a virtual assistant.
When starting or managing a business, a lot of people often handle all or most of the tasks themselves. This becomes second nature, which is why a lot of people don’t need to write them down anywhere. How you perform tasks and the standards you apply are all in your head. But as your business grows, you’ll want to delegate those tasks to your team, which is when you need to find a way to get it all out of your head and onto paper.
The rule of thumb is that, if someone does the same task more than three times, it has to be automated. It’s a common guideline I have heard from many people over the years. But the problem is that some tasks are not suited for automation. This is especially true when the work crosses different formats, platforms, or has to be tested for quality assurance with human supervision. Such tasks need to be documented, defined, and passed onto someone else to perform so you can focus on other important aspects of your business.
To make it easy for you to delegate tasks, it’s best to create procedure documents for each task you assign to your team. This makes it easy to replicate tasks and ensures that the task is completed based on your standards. And with a software like SweetProcess, you can do just that!
Creating procedure documents can be quite daunting. One great way to tackle it is to have a virtual assistant do it for you. You can explain the task and the way you want it to be done, while your VA takes detailed notes. She/he can then enter those notes into SweetProcess and test the procedure to ensure everything is clear. It’s a one-time investment that will pay you back a thousand-fold as you get things done and grow your business.
So with all that said, please watch the video to see how I used SweetProcess to create various procedures and delegate them to my team.
Feel free to leave a comment if you use this software or when you start using it. Let me know how it worked out for you. As always, I’d love to hear from you!